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A matter of trust?



Topic: Consumer & Technology

Tags:    blog  employee-support  environment  home-office  telepresence  telstra  turlough-guerin  work-styles


Having the option of flexible working would have to be one of the biggest reasons for attracting and retaining staff.

Avoiding peak hour travel (as well as the environmental benefits and cost savings), increased productivity and improved work-life balance, are all compelling reasons to work from home.

But working from home poses its own challenges. One of the worst things about teleworking is the feeling of missing out on something at work, and the ease of face-to-face contact with colleagues. And linked to this is not knowing for sure how much company support you have for doing it.

Working the talk

Telstra is tackling the challenges of teleworking.

Apart from being an enabler for this management innovation, internally in Telstra, we are trying to find out what the barriers are and how to overcome them.

One of the initiatives we are currently running is called Product Experience for a Green Working Day.

On August 15th 2008, we conducted the first of one of these days. Eighty six Telstra staff took part in the day to demonstrate and measure how Telstra’s products and services impact productivity and the environment. The aim of the day was to collect data from people who are already have to ability telework with the purpose of creating useful metrics on productivity and greenhouse gas emissions avoided. Staff also got a tutorial on how to use a virtual collaboration product (www.telstraenterprise.com) currently offered by Telstra.

From a productivity perspective:

  • 112 hours of commute time was avoided
  • 81% of staff were in agreement that they work more efficiently at home
  • Although 26% of staff listed “social interaction” (with colleagues) as a main disadvantage of working from home, 19% listed “fewer distractions” as one of the main advantages (while 20% listed “increased productivity”)
  • Management support was important

From an environmental perspective:

  • 485 kg of CO2 equivalent (e) was avoided from travel (commute) emissions
  • If the same 86 staff teleworked for one day a week for a year, they would avoid a total of 22 tonnes of CO2e from travel emissions (equal to about 40 return flights from Melbourne to Sydney)

Be part of the solution

If you want to be part of the bigger picture and help get to the underlying management barriers to effective teleworking, then you may wish to participate in ground breaking research. One of my colleagues, a Masters student at Monash University, is conducting research to help answer this question.

This research starts with the proposition that good managers and leaders have a responsibility to find innovative management methods and to continuously look to new methods for building effective teams. But just what is the role of the manager in a working-from-home arrangement? The survey, which is completely anonymous, will take approximately 18 minutes to complete based on the responses so far (it actually took me about 10 minutes). To participate, simply go to the Monash University (coldfusion.its.monash.edu.au) website.

A summary of the results from this research will be made available on this blog later this year so stay tuned.

Further information

Comments

Colin Partridge
5 comments

10 October 2008
3:51pm

Comment Permalink

I am a big fan of Teleworking, but the setup costs are holding back this being rolled out across areas of the business. A desktop PC is far cheaper than a laptop and our area of the business is reluctant to convert. Most of the people within my area would love the opportunity to be able to work from home when the need arise (Sick kids, etc) Maybe Telstra can offer some incentives to the different businesses units to convert the desktops to laptops are they are replaced? As employment opportunities go, I would be inclined to go with the job that allows me to work from home from time to time than the other!


Darren Stephens
1 comment

10 October 2008
4:03pm

Comment Permalink

Teleworking has many advantages and disadvantages so many people will gain from Teleworking where their time is more on call based and where confidential information is not required to do their job.

I teleworked for a number of years and found that you tend to work longer and the work hours are far more flexible in that for a lot of production work I could work when it suited, for example on a hot summer night it would be easier to work at night and sleep during day. If you are on call its the only way of working in that your laptop and communications are your link to the world.

However if you deal with sensitive information such as account information, payments or a deal of personal information, you are really restricted to being office based due to the requirement for security of that information, in this case Teleworking is not a good idea.

Its horses for courses, speaking as someone who has experienced both sides I find working in an larger office preferable as you have a great deal of interaction with people and is much easier to go through the day, but after that in priority order I would put teleworking ahead of working in a small office.

Just my 0.02 worth
Darren


Tony Power
229 comments

10 October 2008
5:11pm

Comment Permalink

I think the biggest limiting factor, especially for large corporations is going to be information security. Especially for situations where Customer details are being accessed, like Centerlink, Medicare, and of course Telstra. Could you imagine the storm that would happen if someone not authorised managed to access Centrelink customer details? or medical details from Medicare?


Peter Amcon
3 comments

10 October 2008
5:19pm

Comment Permalink

How about Roster Teleworking (RT) whereby each team member can have a RT per week; or creating a rule that the whole team must meet face-to-face 2 or 3 days a week.


malcolm lambeth
3 comments

10 October 2008
6:23pm

Comment Permalink

My management are only supplying WFH (working from home) access to those who are on call. Yes it is important for those people, but there are quite a few of us who are not on call, who could benefit from WFH access. I think there is a lot of distrust and control issues going on. I think it is time for Telstra to put it's money where the mouth is - we are a telecomunications company after all. We should be at the forefront of this type of thing.

Also - why do we need a laptop, a desktop is quite fine for most people.


Geoffrey Gerrand
1 comment

11 October 2008
7:32am

Comment Permalink

I agree with the observation and research about increased productivity - in the short term. I haven't yet seen studies that reveal the changes in productivity for teleworking over a sustained period where teleworking is a permanent arrangement, ie, for 1 or 2 days per week, every week.

I think that the benefits of ad hoc teleworking are immediate and obvious. We've all had major projects that require uninterrupted thought for a day or more to complete the work, or scenarios where there are sick people at home or the need for a contractor to fix a problem at home (etc), and so the benefits of ad hoc teleworking can easily be observed.

However, for jobs that require a degree of innovation or strategic planning, the ability to "sound out" ideas with colleagues becomes imperative to success in those roles. These conversations with colleagues occur in the spur of the moment and cannot be forced to occur at a fixed time in a regular team meeting.

I'd be very interested to see a report detailing the benefits (or otherwise) of sustained, regular teleworking in a professional environment (marketing, engineering design, product management, etc) to see whether the productivity gains are still present after a longer period of time.


che unity
7 comments

11 October 2008
4:07pm

Comment Permalink

If Telstra want to look after their staff, they should negotiate with the unions about a Union Collective agreement. Telstra award staff have not had a pay rise for 13 months.

The Collective agreements are complex. How does Telstra negotiate, and with who. If staff are to vote yes, they must take advise. This is the union's role.

Telstra already has tried a non union agreement, however Telstra's selected staff members voted NO. Telstra is not in touch with their own staff.


Scott Pankhurst
12 comments

13 October 2008
7:15am

Comment Permalink

Could someone please tell me how the comments above from Che Unity are relevent to a discussion on teleworking, or how they even made it onto the page on what is a moderated forum? Apart from being irrelevant to the topic, they display a tired old attitude towards unions which many staff don't support and would like the opportunity to be free of.

I'd welcome the opportunity to telework to some degree; if nothing else, it would save me a 2 hour commute every day. Geoffrey Gerrand's comments about the applicability of teleworking to the nature of the job are very true; a certain proportion of my role does require me to be personally available to my colleagues, but I think there's a paradigm shift to be addressed. The wide-reaching nature of Telstra's operations means that personal contact is a luxury that won't always be available, so using technology suck as shared desktops and collaboration space, webcams, teleconferencing etc is inevitable.

Teleworking has some huge potential benefits in terms of office space alone; if staff worked rotataing weeks onsite and at home it would cut office requirements significantly in terms of floor space, power, parking etc. The minor additional cost of a laptop and broadband access solution would be far outweighed by the administrative and hotelling savings, and the onsite time could be used for any required face to face actions, training etc. Security shouldn't be an issue with all sensitive data stored on the network and only accessible via secure VPN.

I understand the natural hesitation of any company in terms of committing to a long term teleworking model, but the world needs to move beyond the bums-on-seats viewpoint and look at measuring productivity and output as opposed to mere attendance.


Carl Anthony
4 comments

13 October 2008
8:55am

Comment Permalink

I am a big supporter of teleworking, and have done it on and off for a two year period.

The job I was performing at the time allowed me to do this, given it was either by phone, web or email. My boss was interstate, so there wasn't much difference between WFH or working from the office.

From a productivity perspective, the reality is that the work controlled me. My boss would know fairly quickly if I wasn't performing. Further the use of Office Communicator allows my boss to see if I am online, or how long I am away. But funamentally it was the job role the allowed me to telework.. I can't do it in my current role.

So there are ways to resolve the trust issues, the challenge for large organisations is to ensure that all managers are open minded to the benefits of WFM.


Robert Sudol
1 comment

13 October 2008
9:08am

Comment Permalink

Teleworkers and teleworking is a large and complex area for numerous companies globally. I have worked for several years as a teleworker and have found I worked much longer hours and it was a benefit to to my employer.
A company has to adopt and accept the teleworking culture first before teleworking can be a success.
There are numerous sites and reference information:

http://www.teleworkaustralia.net.au/

http://www.workplace.gov.au/workplace/Programmes/WorkFamily/TeleworkingorHomeBasedWork.htm

https://www.cpaaustralia.com.au/cps/rde/xchg/SID-3F57FECB-7172BB2C/cpa/hs.xsl/724_23185_ENA_PRINT.htm


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